APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 19, 2012 (Monthly Work Session) and June 19, 2012 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation

That the Instructional/Classified Personnel Report be approved.

Attachment: Board July 24 2012 (Regular).pdf
Attachment: Board July 24, 2012 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation

That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate July 24.pdf (Confidential Item) 

GENERAL ITEMS

9. ADOPTION OF THE RESOLUTION ON HIGH STAKES TESTING

Description
The Florida School Boards Association has passed a Resolution calling on the Governor, Florida Legislature, and State Board of Eduction to take a number of actions related to High Stakes Testing including contracting with an independent entity to conduct a review and evaluation of Florida's accountability system and assessment instruments, and revising the accountability system to include data from multiple assessments.

Recommendation
That the School Board of Sarasota County adopt the attached Resolution on High Stakes Testing approved by the Florida School Boards Association.

Attachment: FSBA High Stakes Testing.Resolution.Final.pdf

10. APPROVAL OF THE SARASOTA COUNTY TECHNICAL INSTITUTE TUITION AND FEES STRUCTURE FOR 2012 - 2013 AS PRESENTED

Description

Florida Statute provides for and requires the charging and collection of tuition from adults for post-secondary programs funded by the Workforce Education Fund. (s. 1009.22, Florida Statutes)

This section of statute authorizes local school boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs, and other programs not reported to the Department of Education for funding purposes.

The presented tuition for Adult Occupational Programs (Career Certificates) and Adult General Education is equal to the state standard tuition rate.

As part of this request, Sarasota County Technical Institute is also including high school fees, testing fees, and facility rental agreements for informational purposes.

Recommendation
That the Sarasota County Technical Institute tuition and fees structure for 2012 - 2013 be approved as presented.

Attachment: SCTI Fees 2012-2013.pdf

11. APPROVAL OF THE ALIGNMENT OF THE DISTRICT TECHNOLOGY PLAN JULY 2012 - JUNE 2015

Description
Submission of District Technology Plan in accordance with DOE requirements.  The plan outlines indicators requested by DOE regarding training, purchase and use of disctrict learning technology.  Alignment of the plan is required every three years to meet E Rate and DOE Grant requirements.

Recommendation
That the alignment of the District Technology Plan July 2012 - June 2015 be approved.

Attachment: Sarasota County Schools District Technology Plan 2012-2015.pdf

12. APPROVAL OF THE 2012-2013 HIGH SCHOOL STUDENT FEES AS PRESENTED

Description
In accordance with School Board Rule 5.39, student fees must be approved yearly at a School Board meeting prior to the end of the school year.

Recommendation
That the 2012-2013 high school student fees be approved as presented.

Attachment: High School Student Fees 2012-2013.pdf

13. APPROVAL OF SETTLEMENT

Description
This is a settlement agreement reached by the parties, subject to School Board approval, with respect to parcel 15 in the on-going eminent domain action in which the School Board is acquiring property for a school site in North Port.

Recommendation
That the School Board approve the settlement with respect to parcel 15 in the case of School Board v. Adams Homes, et al, as presented.

Attachment: SFJ signed by Atty Gutman.pdf

14. APPROVAL OF THE ANONYMOUS DONATION OF $100,000.00 TO RIVERVIEW HIGH SCHOOL KILTIE BOOSTERS AND THE RIVERVIEW HIGH SCHOOL FOUNDATION

Description

This anonymous donation in the amount of $100,000.00 would like to be used as follows:

$50,000.00 for the Stars to Starfish project to build a permanent dock on Phillipi Creek, and purchase a pontoon boat as the next phase to complement the new Aqua Science Center and Planetarium.  All are part of the initial UCF "Community of Tomorrow" previously presented to the School Board.

$50,000.00 to the music department to purchase musical instruments ($30,000.00) and build a new permanent tower on Riverview High School's practice field to observe band formations and rehearsals, as well as sports events and practices.  Completion goal is the beginning of the 2012-2013 school year.

Recommendation
That the anonymous donation of $100,000.00 to Riverview High School Kiltie Boosters and Riverview High School Foundation be approved.

15. AUTHORIZATION TO FILE SUIT

Description

Problems relating to stucco cracking and paint issues have been identified in exterior walls at Woodland Middle School.   Informal negotiations with the Construction Manager have failed to result in a resolution of the problem.

Recommendation

That the School Board authorize counsel to institute litigation against the Construction Manager of Woodland Middle School, Manhattan Construction (Florida), Inc., formerly known as Kraft Construction Company, Inc., to recover damages related to the construction defects at Woodland Middle School.

AGREEMENTS/CONTRACTS

16. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN PINNACLE ACADEMY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmentally delayed.  This contract will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida and Pinnacle Academy, Inc., in an amount not to exceed $116,477.30, be approved as presented.

Attachment: PinnacleAcademy 12-13.pdf

17. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of a long-standing contract between Children First, Inc., and the School Board of Sarasota County, Florida, for students ages 3-5.  Children First has a long history of quality intervention programs with the pre-k population.  Funding is FTE generated.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida and Children First, Inc., in the amount not to exceed $107,489.40, be approved as presented.

Attachment: Children First 12-13.pdf

18. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of a long-standing agreement between The Florida Center for Early Childhood, Inc. and the School Board of Sarasota County, Florida, for ESE students ages 3-5.  The Florida Center for Early Childhood has a long history of quality intervention programs with the pre-k population.  Funding is via FTE generation.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida and The Florida Center for Early Childhood, Inc., in the amount of $275,228.95, be approved as presented.

Attachment: FloridaCenter 12-13.pdf

19. APPROVAL OF THE COLLABORATIVE AGREEMENT BETWEEN THE SHERIFF OF SARASOTA COUNTY, FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

In an effort to provide quality educational services to the inmates of the Sarasota County Jail, the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office agree to the following cooperating guidelines.  The School Board of Sarasota County, Florida will provide an appropriate educational program for identified students, qualified instructional personnel as needed for program operations, adequate support services, educational materials, and supplies as needed for program operations, administration and supervision of educational programs and staff provided through the school district, and promotion of the program.  The Sarasota County Sheriff's Office will provide appropriate classrooms (currently nine) to accommodate students from the approximately 36 different housing units, payment of all utilities and maintenance for the aforementioned space, staff access to a telephone for educational program purposes, access to inmates during appropriate day and evening hours for the operation of the program, information to Program Coordinator regarding changes in Jail policy, and any special announcements that may affect the Jail educational program, a liaison person who will facilitate the relationship between the correctional facility's staff and inmates with the educational program staff, and payment of student registrations.

This Agreement is in effect from January 1, 2011 through December 31, 2016, a six-year period.  Either party may terminate this Agreement, without cause, on 180 days written notice.

 

Recommendation
That the Collaborative Agreement between The Sheriff of Sarasota County, Florida and The School Board of Sarasota County, Florida be approved.

Attachment: Collaboartive Agreement - SCTI and Sarasota County Sheriff.pdf

20. APPROVAL OF ONE-YEAR EXTENSION OF THE EXCEPTIONAL STUDENT EDUCATION POLICIES AND PROCEDURES DOCUMENT (SP&P) FOR SCHOOL YEAR 2012-13

Description
The three-year cycle for the SP&P document, currently in effect, expires at the end of the 2011-12 school year. Due to changes resulting from the rule development process and the development of a new web-based SP&P, it has been determined that a one-year extension, through 2012-13, is the most effective way to meet all requirements in a timely manner.

Recommendation
That the one-year extension of the Exceptional Student Education Policies and Procedures Document (SP&P) effective through the 2012-13 school year, be approved as presented.

21. APPROVAL OF THE AGREEMENT BETWEEN AMIKIDS SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement outlines the relationship and responsibilities shared by the School Board of Sarasota County and AMIkids Sarasota County who will provide students at AMIkids Sarasota County with alternative programs of education, training, and related services. This contract supercedes all prior agreements between the parties.

Recommendation
That the School Board of Sarasota County approve the agreement with AMIkids Sarasota County as presented.

Attachment: AMIKids Sara Co 12-13.pdf

22. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This is an agreement between the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office for the School Resource Deputy Program in Sarasota County.

Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office for $821.682.00 be approved as presented.

Attachment: FY2012-2013 revised SSO Contract.pdf

23. APPROVAL OF THE AFFILIATION AGREEMENT BETWEEN MACY'S INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The school offers to enrolled students an on-the-job training program and Macy's Inc. manages a retail store.  The school desires to provide to its students a learning experience through the application of knowledge and skills in retail operations in actual situations in a retail facility, and the retail store has agreed to make its facility available to the school for such purposes.

Recommendation
That the Affiliation Agreement between Macy's Inc. and The School Board of Sarasota County, Florida be approved.

Attachment: SCTI Macy's 12-13.pdf

24. APPROVAL OF THE AGREEMENT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA (SARASOTA COUNTY TECHNICAL INSTITUTE)

Description
The School Board of Sarasota County, Florida (Sarasota County Technical Institute) will provide to Sarasota County, Workforce Readiness Classes for VI-PER Program participants and General Education Development (GED) classes for VI-PER Program participants.

Recommendation
That the Agreement between Sarasota County and The School Board of Sarasota County, Florida (Sarasota County Technical Institute) be approved.

Attachment: SCTI VIP-ER Contract 2012-2013.pdf

25. APPROVAL OF THE CONTRACT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Children First will provide Early Head Start Services for 64 Early Head Start slots to the Cyesis Program at Riverview high school, and the Cyesis Program at North Port high school (52 at Riverview and 12 at North Port).

Recommendation
That the contract between Children First, Inc. and The School Board of Sarasota County, Florida be approved.

Attachment: Children First EHS 2012-13 FINAL.pdf

26. APPROVAL OF THE AMENDMENT TO AGREEMENT #08232011SARACOFL BETWEEN TEXAS INSTRUMENTS, INCORPORATED AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This Amendment is made effective July 1, 2012 and without regard to the actual date of execution thereof.  Whereas Texas Instruments Incorporated and The School Board of Sarasota County have previously entered into Agreement #08232011SARACOFL having effective date of September 6, 2011.  The parties agree that the said Agreement shall be amended in accordance with the following provisions.  In Section I entitled TERM, the current end date shall continue until July 1, 2013.  In Exhibit A entitled Statement of Work (SOW), an additional 42 days of coaching will be provided at a cost of $72,000.00 as reflected in the attached Exhibit A-1.

Recommendation
That the amendment to Agreement #08232011SARACOFL between Texas Instruments Incorporated and The School Board of Sarasota County, Florida be approved.

Attachment: Texas Inst MathForward Amendment 7-12.pdf

27. APPROVAL OF AGREEMENT BETWEEN INSTRIDE THERAPY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected sites serving severely disabled students.

Recommendation
That the agreement between Instride Therapy, Inc. and the School Board of Sarasota County, Florida for hippotherapy services in the amount of $14,000 be approved as presented.

Attachment: InStride Therapy 12-13.pdf

28. APPROVAL OF AGREEMENT BETWEEN FLORIDA VIRTUAL SCHOOL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12. The district manages all school functions with the exception of providing the direct instruction of students. Florida Virtual School provides the instruction for most students in grades 9-12. The contract for the provision of services for the 2012-2013 school year is submitted for approval.

Recommendation
That the contract between Florida Virtual School and the School Board of Sarasota County, Florida be approved as presented.

Attachment: FL Virtual School Sarasota 2012-2013 FINAL July 9 2012.pdf

29. APPROVAL OF AGREEMENT BETWEEN K12 FLORIDA, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12. The district manages all school functions with the exception of providing the direct instruction of students. K12 Florida, LLC provides the instruction for students in grades K-8 and for selected students in grades 9-12. The contract for the provision of services for the 2012-2013 school year is submitted for approval.

Recommendation
That the contract between K12 Florida, LLC and the School Board of Sarasota County, Florida be approved as presented.

Attachment: K12 Florida LLC 2012-13 Sarasota Final 7-9-12.pdf

GRANTS

30. APPROVAL OF THE SCIENCE SHOWCASE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
DISCRETIONARY: Grant funds of $19,664 will enhance science education throughout Sarasota County by providing teacher training in inquiry-based science and purchasing other equipment or services.

Recommendation
That the Science Showcase grant application be approved.

Attachment: Science Showcase.pdf

31. APPROVAL OF THE MET: HD LIVE IN BOOKER MIDDLE SCHOOL GRANT APPLICATION TO THE WELLER GRANT PROGRAM FROM THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
DISCRETIONARY: Grant funds of $2,300 will allow Booker Middle School VPA students to attend a simulcast of HD: Live at the Met and participate in associated activities.

Recommendation
That The Met: HD Live in Booker Middle School grant application be approved. 

Attachment: Booker MS - The Met.pdf

32. APPROVAL OF THE MET: HD LIVE IN SOUTHSIDE ELEMENTARY SCHOOL GRANT APPLICATION TO THE WELLER GRANT PROGRAM FROM THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
DISCRETIONARY: Grant funds of $3,850 will allow Southside Elementary students to attend a simulcast of HD: Live at the Met and participate in associated activities.

Recommendation
That The Met: HD Live in Southside Elementary School grant application be approved.

Attachment: Southside - The Met.pdf

33. APPROVAL OF THE MET: HD LIVE IN BAY HAVEN SCHOOL GRANT APPLICATION TO THE WELLER GRANT PROGRAM FROM THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
DISCRETIONARY: Grant funds of $3,850 will allow Bay Haven School students to attend a simulcast of HD: Live at the Met and participate in associated activities.

Recommendation
That The Met: HD Live in Bay Haven School grant application be approved.

Attachment: Bay Haven - The Met.pdf

34. APPROVAL OF THE COMMON CORE STATE STANDARDS SUMMER INSTITUTES GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
DISCRETIONARY: Grant funds of $92,000 will be used to reimburse school teams that attended the Common Core State Standards Summer Institutes provided by the Florida Department of Education.

Recommendation
That the Common Core State Standards Summer Institutes grant application be approved.

Attachment: CCSS Summer Inst.pdf

INSTRUCTION

35. APPROVAL OF THE 2012-13 ELEMENTARY STUDENT PROGRESSION PLAN

Description

This is to approve the 2012-13 Elementary Student Progression Plan.

Recommendation

That the School Board approve the 2012-13 Elementary Student Progression Plan.

Attachment: FINAL EL SPP 2012-13.pdf

36. APPROVAL OF THE 2012-13 MIDDLE SCHOOL STUDENT PROGRESSION PLAN

Description

This is to approve the 2012-13 Middle School Student Progression Plan.

Recommendation

That the School Board approve the 2012-13 Middle School Student Progression Plan.

Attachment: FINAL MS SPP 2012-13.pdf

37. APPROVAL OF THE 2012-13 HIGH SCHOOL STUDENT PROGRESSION PLAN

Description

This is to approve the 2012-13 High School Student Progression Plan.

Recommendation

That the School Board approve the 2012-13 High School Student Progression Plan.

Attachment: FINAL HS SPP 2012-2013.pdf

MATERIALS MANAGEMENT

38. APPROVAL OF THE 2011-12 DATA COLLECTION REVIEW COMMITTEE REPORT

Description
In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented.  The goal of the committee is to review and approve all district forms and achieve standardization.      

Recommendation
That the 2011-12 Data Collection Review Committee Report be approved as presented.

Attachment: RecRetentionBoardreport7242012.pdf

39. APPROVAL TO AWARD BID #13-0055 FOR FARM FRESH PRODUCE

Description
Bids to provide 'Farm Fresh Produce' were received from two vendors on June 19, 2012.  The bid of Charles Bliss Produce was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department.

Recommendation
That the bid of Charles Bliss Produce, to provide Farm Fresh Produce in an amount not to exceed $150,000.00, be approved as presented.

Attachment: FarmFresh13-0055Rec.pdf

40. APPROVAL TO AWARD BID #12-0144 FOR FOOD SERVICE EQUIPMENT REPAIR PARTS

Description
Bids to provide 'Food Service Equipment Repair Parts' were received from seven vendors on May 22, 2012.  The bids of Whaley Food Service as a primary vendor and 3 Wire Group as a secondary vendor were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Whaley Food Service as a primary vendor and 3 Wire Group as a secondary vendor, to provide 'Food Service Equipment Repair Parts' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: FSEquipRprPts12-0144Rec.pdf

41. APPROVAL TO AWARD BID #13-0048 FOR SPORTING AND ATHLETIC GOODS - WAREHOUSE

Description
Bids to provide 'Sporting and Athletic Goods - Warehouse' were received from ten vendors on June 21, 2012.  The bids of BSN Sports/Passon's Sports/US Games, Cannon Sports, Inc., Gregg United Sports, Inc., NASCO, Pyramid School Products, S&S Worldwide, Inc., School Specialty, Inc., and Soccer Line Sporting Goods were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the operating budgets of the schools.

Recommendation
That the bids of BSN Sports/Passon's Sports/US Games, Cannon Sports, Inc., Gregg United Sports, Inc., NASCO, Pyramid School Products, S&S Worldwide, Inc., School Specialty, Inc., and Soccer Line Sporting Goods, to provide 'Sporting and Athletic Goods - Warehouse' in an amount not to exceed $60,000.00, be approved as presented.

Attachment: SptgGoods13-0048Rec.pdf

42. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 062812.pdf

43. APPROVAL TO AWARD BID #13-0047 FOR OFFICE AND CLASSROOM SUPPLIES - WAREHOUSE

Description
Bids to provide 'Office and Classroom Supplies - Warehouse' were received from nine vendors on June 13, 2012.  The bids of AFP Industries, Inc., Business Stationers, DGS Educational Products, National Art and School Supplies, Pyramid School Products, School Specialty, Smith Office and Computer Supply, and Standard Stationery Company were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are included in the operating budgets of the schools and departments.

Recommendation
That the bids of AFP Industries, Inc., Business Stationers, DGS Educational Products, National Art and School Supplies, Pyramid School Products, School Specialty, Smith Office and Computer Supply, and Standard Stationery Company, to provide 'Office and Classroom Supplies - Warehouse' in an amount not to exceed $350,000.00, be approved as presented.

Attachment: OfficeClass13-0047Rec.pdf

44. APPROVAL TO AWARD BID #13-0049 FOR ATHLETIC LOCKERS FOR NORTH PORT HIGH SCHOOL

Description
Bids to provide 'Athletic Lockers for North Port High School' were received from five vendors on July 12, 2012.  The bid of Heritage Product Resources, Inc., was the best low bid meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  Funds for this purchase are contained in the internal accounts of the school.

Recommendation
That the bid of Heritage Products Resources, Inc., to provide 'Athletic Lockers for North Port High School' in the amount of $54,286.00, be approved as presented.

Attachment: AthleticLockNPHS13-0049Rec.pdf

CONSTRUCTION

45. APPROVAL OF AMENDMENT #3 TO ARCHITECT'S CONTRACT FOR THE LAUREL NOKOMIS HVAC RENOVATION PROJECT

Description

The scope of work for this amendment is to add electrical engineering design services and construction for the Classrooms of Tomorrow in Building 6, Rooms 610 & 611 and Building 8, Room 813.

The total amount for these changes shall not exceed $1,760.00.  These funds are available through the project budget.  Funds for this project are available in the capital budget account.

Recommendation
That the Amendment #3 to the Agreement, dated December 7, 2010, with TOTeMS Architecture, Inc., for the Laurel Nokomis HVAC Renovation project be approved as presented.

Attachment: BAIenc7-24-2012_ArchAmend3-LNHVACRenov.pdf

46. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE TAYLOR RANCH ELEMENTARY SCHOOL CAFETERIA RESTROOM RENOVATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Final Payment No. One (1).  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc7-24-2012_ProjCompl+FinalConPymt-FINALPayApp21207067-1-TRCafe&RRRenov.pdf

47. APPROVAL OF AMENDMENT #3 TO THE AGREEMENT BETWEEN THE OWNER AND ARCHITECT FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE SARASOTA MIDDLE SCHOOL HVAC RENOVATION PROJECT.

Description
That approval of Amendment #3 to the agreement dated January 4, 2011 between the owner and architect for design and construction administration services for the Sarasota Middle School HVAC Renovation project be approved as presented.

Recommendation
This amendment provides for additional services to coordinate the electrical engineering and layout required for the Classroom of Tomorrow installations in various locations.

Attachment: BAIenc7-24-2012_ArchAmend3-SMSHVACRenov.pdf

48. APPROVAL OF RANKING FOR CONSULTANT SERVICES FOR ALL TYPES OF PAINTING AND WEATHERPROOFING FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall include consultant services for all types of painting and weatherproofing for the School Board of Sarasota County for a period of three (3) years.  On 6/7/2012, the Professional Services Selection Committee has ranked them in accordance with School Board Policy #7.71.  The estimated cost of these services for the three-year period is $250,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the ranking of qualified firms for consultant services for all types of painting and weatherproofing for a period of three (3) years be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc7-24-2012_RankedFirms-Painting&Weatherproofing.pdf

49. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $614,735.03 in gross contract dollars.

Included in these change orders are $2,145,456.90 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $2,023,213.00 result a net of $122,243.90 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc7-24-2012_CSD-COs.pdf

FINANCE

50. MAY SUPERINTENDENT'S FINANCIAL REPORT

Description

The Superintendent's Financial Report for the month ending May 31, 2012 does not reflect any unexpected trends for the 2011-2012 fiscal year. Deficit spending will continue in the General Fund as fund balance has been budgeted to decrease this fiscal year due to State revenue shortfalls and reduced property tax revenues.  The large variance between 2012 and 2011 on the District's balance sheet at March 31, 2012 for accounts payable is as a result of the implementation of the Crosspointe software in August 2011. The District is now more appropriately reflecting our accounts payable liabilities and actual expenses in the period they are incurred rather than the period paid.

Recommendation
That the May Superintendent's Financial Report be approved as presented. 

Attachment: Supers Report May 2012.pdf
Attachment: May 12 Financial Report.pdf

51. APPROVAL OF COST CENTERS WITH PETTY CASH 2012-2013

Description
Attached is a listing of Cost Centers requesting petty cash for the 2012-2013 school year.

Recommendation
That the Board approves the petty cash requests as presented.

Attachment: 2012-13 Petty Cash Requests.pdf

TRANSPORTATION

52. APPROVAL OF OPENING AND CLOSING TIMES OF SCHOOLS FOR 2012-2013

Description

Approval of the opening and closing times of schools for the 2012-2013 academic year.

Recommendation
That the opening and closing times of schools for the 2012-2013 academic year, be approved as presented.

Attachment: OPENING AND CLOSING TIMES OF SCHOOLS FOR 2012-2013 070912.pdf

JOB DESCRIPTIONS

53. APPROVAL OF REVISED JOB DESCRIPTION FOR MECHANIC

Description
The revised job description for Mechanic-SSP11 is being presented to the School Board for approval.

Recommendation
That the revised job description for Mechanic be approved as presented

Attachment: Job 104 - Mechanic.pdf

SCHOOL BOARD RULES

54. APPROVAL OF SCHOOL BOARD RULES

Description

The following School Board Rules were advertised and are now ready for approval.   

7.70, Purchasing and Bidding

8.37, Seat Belts

8.60, Telecommunication Plan and Electronic Communication Use

6.914, Compensatory Time

7.80, Risk Management Insurance

9.30*+, Use of Facilities

Recommendation
That the School Board of Sarasota County approve School Board Rule 7.70, Purchasing and Bidding, 8.37, Seat Belts, 8.60, Telecommunications Plan and Electronic Communication Use, 6.914, Compensatory Time, 7.80, Risk Management Insurance, and 9.30*+, Use of Facilities.

Attachment: 770 -- Purchasing and Bidding.pdf
Attachment: 837 -- Seat Belts.pdf
Attachment: 860 -- Telecommunications Plan and Electronic Communication Use.pdf
Attachment: 6914 -- Compansatory Time.pdf
Attachment: 780 -- Risk Management Insurance.pdf
Attachment: 930 -- Use of Facilities.pdf